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Reports and Report Card Generation

Report Groups​

A Report Group is the container for a term's or semester's report cards. It defines which period's data to include and which academic system's rules to apply.

Creating a Report Group​

  1. Go to Admin Portal > Reports
  2. Click New Report Group
  3. Enter a name (e.g. "Term 1 Reports 2025/2026")
  4. Select the Academic Period and Academic System
  5. Configure what the reports should include:
    • Include marks (numerical scores)
    • Include aggregates (calculated totals)
    • Include position in class
    • Include remarks
  6. Save -- the Report Group is in Draft status

Finalizing a Report Group​

Once all assessments are closed, all scores are entered, and all remarks are complete:

  1. Open the Report Group
  2. Review the summary -- verify all classes are included and all data is present
  3. Click Finalize
  4. Confirm -- the Report Group is now locked and PDF generation can proceed
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Finalization is a one-way action. Once finalized, the data used for reports is fixed. No score changes or remark edits will be reflected unless reports are regenerated.

Generating Report Cards​

Report cards are generated as individual PDF documents -- one per student. They are stored securely and made accessible via a link.

To generate report cards:

  1. Open a finalized Report Group
  2. Click Generate Reports
  3. The system will queue all students in the Report Group for PDF generation
  4. A progress indicator shows how many reports have been generated
  5. Once complete, each report is accessible from the student's record or the Report Group view

Generated reports capture a snapshot of all scores, grades, aggregates, positions, and remarks at the time of generation. If scores need to be corrected after generation, reports can be regenerated -- this replaces the previous version.